42

28

Office Time -- Preparation

 

Handbook M-41, TL-4, 03-01-98
Update With Postal Bulletin Revisions Through April 5, 2001

  • 28 Carrier-Auxiliary Control Prepare Form 3996, Carrier-Auxiliary Control (see exhibit 28) as follows:

          • a. Items C, D, and E. Enter the date (C); route number and name (D); lunch place and time, if applicable (E).

          b. Item F. Place an X in the space below the number indicating the case shelf containing the mail for which assistance is being requested. The bottom shelf of the letter separations is designated No. 1. When assistance is required for less than a full shelf of mail, enter the portion of shelf in fractions. The portion should be identified as follows: L 1/2, R 1/4; M 1/2; (L-Left, R-Right, M-Middle of the shelf).

          c. Items G, H, and I. Indicate if keys and/or carfare are required and if there is accountable mail for delivery on the route.

          d. Item J. Show the reason in detail for requesting assistance. The phrase "Heavy Mail" is not suitable explanation. (Omit reason for requesting assistance during the Christmas period.)

          e. Item K. Under Estimated Work, the carrier must enter the estimated hours and minutes of the amount of assistance being requested.

          f. Present form to manager.

          g. Item L -- Auxiliary Assistance. If assistance is approved the manager shall initial Form 3996 and return it to the carrier for completion of route information.

          h. Overtime. If overtime is approved, the manager shall initial the form and enter near his initials the amount of overtime in minutes. After advising the carrier, the form is then deposited in a designated place for use later when the timecard or printout is verified.

          i. Street Assistance. When street assistance is approved, the regular carrier shall complete the additional sections of the form as follows.

          j. Item M. Show transportation information as indicated.

          k. Item N. Indicate the delivery starting point and the blocks on each street to be delivered.

          l. Item O. List the points where relays will be found.

          m. Item P -- Carrier Assistant. Before leaving, enter name and time beginning and ending office work if auxiliary assistance is given in office. Enter begin and end travel to time for street assistance. Enter the begin and end delivery time used to actually deliver all of the assistance. After completing actual assistance, enter the begin and end travel from time in the appropriate spaces. Deposit the form in designated place or give it to the manager.