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244

Office Time -- Preparation

 

Handbook M-41, TL-4, 03-01-98
Update With Postal Bulletin Revisions Through April 5, 2001

    • 244 Form 1564-B, Order to Box Section or Other Special Orders
       
      • 244.1 Purpose This form is used to record customer's request to deliver his or her mail to a lockbox or to record special orders concerning the handling of his or her mail, e.g., customer will call for his or her mail on the first trip.
         
      • 244.2 Preparation
         
        • 244.21 Enter on Form 1564-B orders received on Forms 3575 or on letters, as follows:

            • a. Enter the name and old address in the columns provided.

            b. Enter the new address or special instructions in last column.
             

        • 244.22 These entries are alive--valid until canceled. (The 1-year time limit does not apply.)
           
      • 244.3 Use
         
        • 244.31 Review Form 1564-B for names and addresses of callers, box holders, or customers for whom there are special instructions. If not familiar with box section or other special orders on file, place a colored dot or other symbol on case label at address separation involved so that Form 1564-B can be checked.
           
        • 244.32 Withdraw mail from case at address given for each caller, box holder, or other customer listed, in the same manner described for use of Form 3982.
           
    • 245 Form 3546, Notice to Change Forwarding Order
       
      • 245.1 Use This form is used to notify another postmaster or local carrier that a customer has changed address again or that customers refuse to pay postage due. Form 3546 is valid for 1 year from the original date of submission of Form 3575.
         
      • 245.2 Preparation
         
        • 245.21 At Office of Second Address. When customer has moved and left no address, withhold sending Form 3546 for 10 days. Enter on 1564 the date Form 3546 is sent to office of original address. If subsequent change of address order is received from customer, notify original office by sending an amended Form 3546. 245.22 At Office of Original. Enter on Form 1564 the date Form 3546 was recorded. Forward or return mail as instructed on Form 3546.