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Handbook M-41, TL-4, 03-01-98
Update With Postal Bulletin Revisions Through April 5, 2001
Delivery Point Sequence environment where customer removals may first be
identified while performing street duties, they must be withdrawn and
returned to the office for processing). Use of a PS Form 3982 or a locally
developed policy to identify removals while performing street duties will be
used.
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241.312
Form 3982 may be used for entering special instructions such as building
vacant, temporary absence--hold, etc. Enter temporary changes of address
in the same way, but include inclusive dates. Hold mail held at carrier case
should be verified once each week to insure that no mail designated by
mailer is kept beyond its retention period. Such mail shall be endorsed,
Temporarily Away.
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241.313
After all appropriate mail has been cased, withdraw from the separation(s)
the mail that has the same name and address of all the pertinent entries
which have not been lined out. This mail should be put in the designated
location for forwarding, and return all mail for other customers into the
separation(s).
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241.32
Duration
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241.321
Address changes entered on Form 3982 are good for 90 days from the end
of the month in which the change becomes effective; except temporary
changes are canceled when customer returns or at the expiration of one year.
After deadlines, line out expired order so that the change is still legible.
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241.322
Use only one Form 3982 for each row of letter separations unless a large
number of removals warrant additional cards such as for military, rooming
house, or apartment house areas. When all spaces on Form 3982 have been
used, turn the form over to the markup clerk who will retain it for reference
after adjustments.
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242
Procedures by Category
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242.1
Letter-Type Mail
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242.11
Casing
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242.111
Case removals to appropriate separation by size and type. Separations are
COA's entry mail, machinable, and non-machinable.
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242.112
Case removals to proper separation for mail pieces which are:
a.
Undeliverable As Addressed (forwarding order expired)
b.
Attempted, Not Known
c.
No Such Number/No Such Street
d.
Other Carrier Endorsed
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242.12
Bundling CFS Mail
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242.121
Withdraw mail in the separations.
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242.122
Deposit in designated location by exit for transport to CFS.
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