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225.18

Office Time -- Preparation

Handbook M-41, TL-4, 03-01-98
Updated With Postal Bulletin Revisions Through April 5, 2001

• 225.13 Next sort the mail separated by streets, starting with the street not yet learned. Repeat this procedure street by street, until all mail has been distributed.
   
• 225.14 Continue the memorizing and learning process until all separations are learned.
   
• 225.15 Starting with the first separation, withdraw mail from case and place it in sequence of delivery -- the same order of delivery as the letter mail. Route mail for remaining separations in order of delivery.
   
• 225.16 Sort stiff cardboard articles (X-ray pictures, etc.) and large newspapers and magazines on ledge, usually by relays; then route them in sequence of delivery. A letter may be reversed in the letter separation for a customer receiving a parcel or odd-sized article that cannot be routed in the flat separations. This will serve as a reminder when on the route that there is a large or odd-sized piece for the customer.
   
• 225.17 Route and strap separately quantity mailings of addressed merchandise samples and similar items, if these cannot fit in the case separations. Motorized carriers may place this type of mail in trays or cartons instead of using straps.
   
• 225.18 Observe following procedures in handling address cards received for delivery of merchandise samples:

a. Foot Carriers

(1) Separate address cards to normal number of relay points, removing undeliverable cards, and notify unit manager of the total number of deliverable address cards.

(2) After unit manager determines the total number of cards to be delivered on individual routes each day, remove from relay stacks the quantity of cards for delivery so that each relay will have approximately the same number of samples.

(3) Route the selected address cards in the proper letter case separations.

(4) Withdraw the cards with other cased letter-size mail, making no attempt to keep address cards separate.

(5) Repeat steps (2), (3), and (4) until all cards and samples are delivered.
 

b. Motorized Carriers

(1) After unit manager determines the number of cards to be delivered on individual routes each day, route the same number of cards in the letter case separations, removing undeliverable cards. Notify manager of the number of deliverable cards.

(2) Withdraw cards with other cased letter-size mail, making no attempt to keep address cards separate.

(3) Continue this procedure until all cards and samples are delivered.