104

923

Mail Count and Route Inspection

 

Handbook M-41, TL-4, 03-01-98 Update With Postal Bulletin Revisions Through April 5, 2001

        provided to receive Forms 1838-C (original and duplicate copies) on completion of tour.
         

    • 923 Providing Carrier With Summary
       
      • 923.1 A completed copy of the front of Form 1840, Carrier Delivery Route -- Summary of Count and Inspection, reflecting totals and averages from Forms 1838, day of inspection data, examiner's comments, and analysis of office work functions and time recordings, will be furnished carrier at least 1 day in advance of consultation. Completed copies of Form 1838 will be given the carrier at least 5 calendar days prior to consultation.
         
      • 923.2 Promptly after consultation, if the carrier requests that the reverse of his copy of Form 1840 be completed, he will immediately give the copy to the manager for completion and return to him no later than 7 calendar days.
         
    • 924 Expedited Preferential Mail Delivery -- Special Instructions
       
      • 924.1 Description and Use of Form 1838-C Worksheet See sections 922.1 and 922.4 and exhibit 922.11 (p. 3 and 4).
         
      • 924.2 Prior P.M. Duties On the first day of the count week, count the letters and mail of other sizes cased and routed during prior PM duties and enter in the Carrier's Comments section of the worksheet so that these figures can be transferred to Form 1838 by the manager. When the inspection is scheduled on the first day, this count is made by the manager assigned to inspect the route. These entries are for developing the strapping out time and daily volume analysis.
         
      • 924.3 A.M. Duties
         
        • 924.31 Office Functions
           
          • 924.311 Clock in and record time on Form 1838-C.
             
          • 924.312 Withdraw (if required), count, and record all preferential mails available.
             
          • 924.313 Case letter-size mail. All box mail and intrastation forwards that can receive same day deliveries should be kept separate from other markups.
             
          • 924.314 Record markups that can be delivered same day within the unit.
             
          • 924.315 Route the preferential flats into the flats that were routed during previous P.M. duties.
             
          • 924.316 Follow procedures in 922.452 for recording mail marked up.
             
          • 924.317 Follow above instructions for any additional preferential mails received.
             
          • 924.318 After clearing accountable mail cage, make final withdrawal; pull down mail for delivery. Inspect vehicle, if used, clock out, load, and leave for street delivery.