103

922.7

Mail Count and Route Inspection

 

Handbook M-41, TL-4, 03-01-98 Updated With Postal Bulletin Revisions Through April 5, 2001

            record the time on line 19. (2) However, if you pick up the vehicle at the garage and inspect it at that point, the time required is part of the garage time and is not recorded on line 19. (3) Vehicle inspection time is not allowed for a carrier who has a drive-out agreement or uses his/her own vehicle under contract.

            g. Line 20, Personal Needs, etc. An allowance of 5 minutes is permitted on the first trip for personal needs, obtaining hat and coat from wall racks before leaving office, visiting swing room to obtain rain gear from locker, etc. An additional 2 minutes is allowed on the second trip, and an additional 2 minutes is allowed on the third trip. Do not record this item on Form 1838-C; it is recorded on Form 1838.

            h. Line 21, Recurring Office Work Not Covered by Form (Use Comment section to identify each activity. Describe activity performed and time spent.) Record time necessary for miscellaneous office activities that cannot be included on lines 1 through 20 (such as window caller, safety talks, etc.).

            i. Line 22, Waiting for Mail (Office) and All Other Activities Not Performed on a Continuing Basis. (Use Comment section to identify each activity.) Time shown on this line is deducted from the total office time. Be aware of its purpose and impressed with the fact that a slowdown in office work to avoid waiting for mail will adversely affect the results of the count and/or inspection and may result in a showing of a poor office time record. The proper recording of time waiting for mail, including time waiting for redistributed mail, could pinpoint faulty schedules or the need for attention to distribution during your scheduled office time. Activities that are not a part of the normal routine cannot become a part of the route office time. These items are included on this line for deduction purposes.

            j. Line 23, Counting Mail and Filling Out Form 1838-C Worksheet. Record only the time required to count the mail and complete the worksheet.
             

        • 922.52 Street Time Waiting for Relays, Transportation, Other (Comment Section) Enter the time used on the sheet waiting for relays in the Relay block. Enter the time used waiting for transportation in the Transportation block. If breakdown occurred on a motorized route, also report the time lost involved in the breakdown in the Other block.
           
      • 922.6 Totaling On return to the office -- except on day of inspection when the form is completed by a manager or route examiner -- total volume entries on worksheet.
         
      • 922.7 Disposition of Forms 1838-C Forms 1838-C, including duplicates, must be kept in the delivery unit during street time. If necessary, a separate piece of paper may be used to record street comments for transfer to Form 1838-C. A designated place will be