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102 |
922.51 |
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Mail Count and Route Inspection |
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Handbook M-41, TL-4, 03-01-98
a. Line 14, Registered, Certified, COD, Customs, Express Mail, and Postage-Due; Keys; Form 3868; Signing For, Returning Funds and Receipts. Record the combined time (1) to travel from the carrier case to the place within the work unit where registered, certified, postage-due, COD, and customs mail is obtained -- unless these articles are brought to you; (2) to sign for these items and make returns of receipts or funds; and (3) to return to the carrier case or (where local conditions warrant) to return to the vehicle from this location. If the locations where these various kinds of mail are processed are widely separated, total the time required at each location and record on line 14. Also include in the total on this line the time for obtaining and returning keys. If accountable mail is delivered at the carrier case, record the time used to accept and sign for the articles. If accountable mail is identified while performing street duties, whether it is delivered or returned, the carrier will receive the actual time for clearance of the piece. b. Line 15, Withdrawing Mail. As much as possible, clerks or mail handlers withdraw mail (especially that mail received early in the morning) from distribution cases and place it on your desk. If it is necessary for you to withdraw mail from distribution cases or to remove mail from sacks, trays, or hampers, record the time. Two withdrawals of letter mail and one of papers for each trip, with a final pull just prior to leaving time, are generally sufficient. In units where local policy requires the carrier to withdraw Delivery Point Sequence mail while on office time, the time to actually withdraw this mail will be recorded. On the day of inspection, the actual time used by the examiner in withdrawing mail (1) is recorded -- if the carrier normally pulls his/her own mail and (2) is added to the net office time. c. Line 16, Sequencing and Collating By-Pass Mail. When any portion of by-pass mail prepared in delivery sequence is rehandled and placed in delivery order, or collated with additional bundles, record actual time for performing this function. d. Line 17, Actual Strapping-Out Time. Item 17 is to be used on those motorized curb delivery routes where the majority of the case separations contain more than two numbers per separation. In these cases, record the time used to place the mail in the exact sequence of delivery. Consistent with the efficiency of the operation, mail shall be placed in delivery sequence in a bundle(s) during strapping out. e. Line 18, Break (Local Option). Enter the scheduled office break period, if applicable. Note: At the option of the local union, the carriers at the delivery unit will receive one 10-minute break period in the office (rather than two such 10-minute breaks on the street). Such break will be scheduled by the employer. f. Line 19, Vehicle Inspection. (1) Only those routes assigned a postal vehicle or a commercial contract vehicle will record this time. Generally, vehicle inspection is made promptly after recording your reporting time. If you inspect the vehicle during the morning office timeclock rings, |
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