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921.2

Mail Count and Route Inspection

Handbook M-41, TL-4, 03-01-98 Update With Postal Bulletin Revisions Through April 5, 2001

week of count. This does not include the mail distributed following the scheduled cut-off or final withdrawal time.
 

• 921.2 Schedule
   
• 921.21 The count of mail period on all letter delivery routes, both regular and auxiliary, shall be (a) for 6 consecutive delivery days on one-trip routes and (b) for 5 consecutive delivery days, exclusive of Saturday, on multi-trip routes or one-trip routes with abbreviated or no delivery on Saturday.
   
• 921.22 It is not mandatory that mail counts begin on Monday and continue through Saturday but they must be made on consecutive delivery days.
   
• 921.23 Not later than the Wednesday preceding the count week, carrier schedules shall be posted for those routes requiring an earlier starting time to count the mail.
   
• 921.3 Casing Mail by Carrier Do not case any mail on return to the office on the day before the first day of the count period. However, if you are regularly scheduled throughout the year to case mail on return from the street, continue to do so during the count period; but do not case any mail for delivery after returning from the street on the last day of the count period until you have rung off the Form 1838-C worksheet for the day. (For exceptions, see instructions for expedited preferential mail delivery, part 924.)
   
• 922 Form 1838-C Worksheet -- Preparation
   
• 922.1 Use of Form
   
• 922.11 The count of mail is recorded on Form 1838-C (see exhibit 922.11 (p. 1, 2, 3, and 4)).
   
• 922.12 Use a separate form to record each day's count. Make and record the count on the worksheet in duplicate (using carbon paper) -- except on the day of inspection when the count is made and recorded, in duplicate, by the route examiner or manager making the route inspection. In cases where it is not practicable for you to report early enough to make the count, it may be made by the manager or other competent employee.
   
• 922.13 The worksheet is used to record preliminary data for totaling and later transfer to Form 1838 by management. Lines on the worksheet correspond with lines on Form 1838. Space is provided for entering starting and ending time of all actual time items which are included or excluded from net and/or standard office time allowances. In addition, notations and comments pertaining to the mail count or route conditions should be made on the worksheet which will be helpful in later preparing the summary and making proper and realistic route adjustments. Report unusual conditions under Carrier's Comments. If this space is inadequate, enter additional comments on blank side of Form 1838-C.