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Handbook M-41, TL-4, 03-01-98
Updated With Postal Bulletin Revisions Through April 5, 2001
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131.37
Where an unaddressed merchandise sample received for delivery with
address card is too large for a customer's mailbox, leave it outside of the box
provided adequate protection is afforded:
a.
In case of a sample too large for delivery into approved apartment
house receptacle, deposit in rack underneath the boxes or on a nearby
table or other location provided by building management.
b.
If outside mailbox delivery is made, use a rubber band to hold sample
and address card together.
c.
Whenever delivery is not accomplished, complete and leave Form
3849, Delivery Notice/Reminder/Receipt, and return sample and card to
delivery unit.
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131.38
Arrange with business firms to make delivery at or near the front door. Do not
accept keys to private buildings and offices, except as provided in part A.1.3
of Publication 17, Apartment House Mail Receptacles, Regulations, and
Instructions.
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131.39
Make deliveries to all floors of office and business buildings if there is an
elevator and if the offices are open to receive the mail or if a door slot is
provided:
a.
If there is no elevator, make deliveries to the first floor; make deliveries
to the second floor if it is occupied primarily by business offices and if
the service is requested.
b.
Do not withdraw service previously inaugurated in order to comply with
these instructions. For VIM installations, follow local instructions.
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131.4
Reporting Requirements
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131.41
It is your responsibility to verbally inform management when you are of the
opinion that you will be unable to case all mail distributed to the route,
perform other required duties, and leave on schedule or when you will be
unable to complete delivery of all mail.
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131.42
Inform management of this well in advance of the scheduled leaving time and
not later than immediately following the final receipt of mail. Management will
instruct you what to do.
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131.43
Complete applicable items on Form 3996, Carrier-Auxiliary Control, if
overtime or auxiliary assistance is authorized in the office or on the street.
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131.44
Report on Form 1571 all mail undelivered -- including all mail distributed to
the route but not cased and taken out for delivery. Estimate the number of
pieces of mail.
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131.45
Do not curtail or eliminate any scheduled delivery or collection trip unless
authorized by a manager, in which case you must record all facts on Form
1571.
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131.46
Before you leave the office, enter on Form 1571 the mail curtailed; when you
return, add any mail which was not delivered and which was returned to the
office. Follow any special local procedures set up to identify errors and
corrective actions for mail returned because it was out of sequence.
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