[Text]
Office Time --
Preparation
28
42
Handbook M-41, TL-4, 03-01-98
Update With Postal Bulletin Revisions
Through April 5, 2001
Prepare Form 3996, Carrier-Auxiliary
Control (see exhibit 28) as follows:
a.
Items C, D, and E. Enter the
date (C); route number and name (D);
lunch place and time, if applicable
(E).
b.
Item F. Place an X in the space
below the number indicating the case
shelf containing the mail for which
assistance is being requested. The
bottom shelf of the letter separations
is designated No. 1. When
assistance is required for less than a
full shelf of mail, enter the portion
of shelf in fractions. The portion
should be identified as follows: L 1/2,
R 1/4; M 1/2; (L-Left, R-Right,
M-Middle of the shelf).
c.
Items G, H, and I. Indicate if
keys and/or carfare are required and if
there is accountable mail for delivery
on the route.
d.
Item J. Show the reason in
detail for requesting assistance. The phrase
"Heavy Mail" is not suitable
explanation. (Omit reason for requesting
assistance during the Christmas
period.)
e.
Item K. Under Estimated
Work, the carrier must enter the estimated
hours and minutes of the amount of
assistance being requested.
f.
Present form to manager.
g.
Item L -- Auxiliary Assistance.
If assistance is approved the manager
shall initial Form 3996 and return it
to the carrier for completion of route
information.
h.
Overtime. If overtime is
approved, the manager shall initial the form and
enter near his initials the amount of
overtime in minutes. After advising
the carrier, the form is then deposited
in a designated place for use
later when the timecard or printout is
verified.
i.
Street Assistance. When street
assistance is approved, the regular
carrier shall complete the additional
sections of the form as follows.
j.
Item M. Show transportation
information as indicated.
k.
Item N. Indicate the delivery
starting point and the blocks on each street
to be delivered.
l.
Item O. List the points where
relays will be found.
m.
Item P -- Carrier Assistant.
Before leaving, enter name and time
beginning and ending office work if
auxiliary assistance is given in
office. Enter begin and end travel to
time for street assistance. Enter
the begin and end delivery time used to
actually deliver all of the
assistance. After completing actual
assistance, enter the begin and end
travel from time in the appropriate
spaces. Deposit the form in
designated place or give it to the
manager.