[Text]
241.311
Office Time --
Preparation
25
Handbook M-41, TL-4, 03-01-98
Updated With Postal Bulletin Revisions
Through April 5, 2001
241
241.1
Entries from Form 3575
241.11
When Form 3575, Change of Address
Order, is received, enter following data
on Form 3982, Changes of
Address:
a.
Effective date of change.
b.
Expiration date of change, if
temporary.
c.
Customer's name.
d.
Customer's old address.
e.
Check whether family or
individual.
f.
Customer's new mailing address.
Carriers who receive Change of
Address cards that have the request for
Court Ordered Protected
Individual (COPI) attached to them will
log that the customer has
moved, with the notation "COPI Status"
in the new address block.
Under no circumstances is the new
address to be written or maintained
at the carrier case.
241.12
Endorse Form 3575 with initials and
route number.
241.13
Deposit all Forms 3575 in designated
location for daily transmission to the
Computerized Forwarding System (CFS)
Unit. Do not hold Forms 3575 at the
carrier's case or delivery unit until
the effective date.
241.14
For any Form 3575 that may be effective
on date received, place it in the
COA's entry mail slot on the case along
with any mail for that customer.
241.15
When a customer moves and does not
leave a forwarding order, the carrier
must hold the customer's mail for up to
10 days, pending receipt of a change
of address. (Exception: Any mail
containing specific instructions from the
sender printed on the envelope must be
handled in accordance with those
instructions.) If a change of address
is not received after 10 days, the carrier
must complete a Form 3575-Z to indicate
that the customer has moved and
left no forwarding address. The held
mail is bundled with the Form 3575-Z
and placed in the COA's mail entry
slot.
241.2
Entries from Form 3546
On receipt of Form 3546, Forwarding
Order Change Notice, enter appropriate
data from Form 3546 on Form 3982,
Changes of Address. Place Forms 3546
in designated location for delivery to
CFS.
241.3
Purpose and Duration of Form
3982
241.31
Purpose
241.311
Form 3982 provides a quick reference
for carriers unfamiliar with customer
removals from the route so the mail for
these customers can be withdrawn
from the case and bundled for
forwarding by the CFS. (Exception: In a