[Text]
Mail Count and Route
Inspection
922.51
102
Handbook M-41, TL-4, 03-01-98
Update With Postal Bulletin Revisions
Through April 5, 2001
a.
Line 14, Registered, Certified, COD,
Customs, Express Mail, and
Postage-Due; Keys; Form 3868; Signing
For, Returning Funds and
Receipts. Record the combined time (1)
to travel from the carrier case
to the place within the work unit where
registered, certified,
postage-due, COD, and customs mail is
obtained -- unless these
articles are brought to you; (2) to
sign for these items and make returns
of receipts or funds; and (3) to return
to the carrier case or (where local
conditions warrant) to return to the
vehicle from this location. If the
locations where these various kinds of
mail are processed are widely
separated, total the time required at
each location and record on line
14. Also include in the total on this
line the time for obtaining and
returning keys. If accountable mail is
delivered at the carrier case,
record the time used to accept and sign
for the articles. If accountable
mail is identified while performing
street duties, whether it is delivered
or returned, the carrier will receive
the actual time for clearance of the
piece.
b.
Line 15, Withdrawing Mail. As much as
possible, clerks or mail handlers
withdraw mail (especially that mail
received early in the morning) from
distribution cases and place it on your
desk. If it is necessary for you to
withdraw mail from distribution cases
or to remove mail from sacks,
trays, or hampers, record the time. Two
withdrawals of letter mail and
one of papers for each trip, with a
final pull just prior to leaving time, are
generally sufficient. In units where
local policy requires the carrier to
withdraw Delivery Point Sequence mail
while on office time, the time to
actually withdraw this mail will be
recorded. On the day of inspection,
the actual time used by the examiner in
withdrawing mail (1) is
recorded -- if the carrier normally
pulls his/her own mail and (2) is
added to the net office time.
c.
Line 16, Sequencing and Collating
By-Pass Mail. When any portion of
by-pass mail prepared in delivery
sequence is rehandled and placed in
delivery order, or collated with
additional bundles, record actual time for
performing this function.
d.
Line 17, Actual Strapping-Out Time.
Item 17 is to be used on those
motorized curb delivery routes where
the majority of the case
separations contain more than two
numbers per separation. In these
cases, record the time used to place
the mail in the exact sequence of
delivery. Consistent with the
efficiency of the operation, mail shall be
placed in delivery sequence in a
bundle(s) during strapping out.
e.
Line 18, Break (Local Option). Enter
the scheduled office break period,
if applicable.
Note: At the option of
the local union, the carriers at the delivery
unit will receive one 10-minute break
period in the office (rather
than two such 10-minute breaks on the
street). Such break will be
scheduled by the employer.
f.
Line 19, Vehicle Inspection. (1) Only
those routes assigned a postal
vehicle or a commercial contract
vehicle will record this time. Generally,
vehicle inspection is made promptly
after recording your reporting time.
If you inspect the vehicle during the
morning office timeclock rings,