[Text]
Mail Count and Route
Inspection
921.2
94
Handbook M-41, TL-4, 03-01-98
Update With Postal Bulletin Revisions
Through April 5, 2001
week of count. This does not include
the mail distributed following the
scheduled cut-off or final
withdrawal time.
921.2
Schedule
921.21
The count of mail period on all letter
delivery routes, both regular and
auxiliary, shall be (a) for 6
consecutive delivery days on one-trip routes and
(b) for 5 consecutive delivery days,
exclusive of Saturday, on multi-trip routes
or one-trip routes with abbreviated or
no delivery on Saturday.
921.22
It is not mandatory that mail counts
begin on Monday and continue through
Saturday but they must be made on
consecutive delivery days.
921.23
Not later than the Wednesday preceding
the count week, carrier schedules
shall be posted for those routes
requiring an earlier starting time to count the
mail.
921.3
Casing Mail by Carrier
Do not case any mail on return to the
office on the day before the first day of
the count period. However, if you are
regularly scheduled throughout the year
to case mail on return from the street,
continue to do so during the count
period; but do not case any mail for
delivery after returning from the street on
the last day of the count period
until you have rung off the Form 1838-C
worksheet for the day. (For exceptions,
see instructions for expedited
preferential mail delivery, part
924.)
922
922.1
Use of Form
922.11
The count of mail is recorded on Form
1838-C (see exhibit 922.11 (p. 1, 2, 3,
and 4)).
922.12
Use a separate form to record each
day's count. Make and record the count
on the worksheet in duplicate (using
carbon paper) -- except on the day of
inspection when the count is made and
recorded, in duplicate, by the route
examiner or manager making the route
inspection. In cases where it is not
practicable for you to report early
enough to make the count, it may be made
by the manager or other competent
employee.
922.13
The worksheet is used to record
preliminary data for totaling and later
transfer to Form 1838 by management.
Lines on the worksheet correspond
with lines on Form 1838. Space is
provided for entering starting and ending
time of all actual time items which are
included or excluded from net and/or
standard office time allowances. In
addition, notations and comments
pertaining to the mail count or route
conditions should be made on the
worksheet which will be helpful in
later preparing the summary and making
proper and realistic route adjustments.
Report unusual conditions under
Carrier's Comments. If this space is
inadequate, enter additional comments
on blank side of Form 1838-C.