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General Information
121.12
4
Handbook M-41, TL-4, 03-01-98
Update With Postal Bulletin Revisions Through April 5, 2001
Exhibit 121.12
Time Allowances for Carrier Office Work
TIME ALLOWANCES FOR CARRIER OFFICE WORK
Form 1838
Pieces Per Minute
Line No.
Work Function
1-Trip
2-Trip
1
Routing letter-size mail.
18
18
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . .
2
Routing all other size mail. (Use Notice 26, Maximum Time Allowance
for Routing Mail, to convert pieces to minutes.)
8
8
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . .
Minutes
4
Strapping mail in bundles or placing in trays, preparing relays and placing mail into satchels; for each
70 pieces regardless of character (minimum allowance 3 minutes). Strapping mail in bundles for
markup at computerized forwarding unit. Lines 1-2-3 combined mail volume (strapping out pieces and
markup pieces) is used in determining time allowance at 70 pieces per minute.
1
. . . . . . . . . . . . . . . . . . . . . . . .
8
For each 10 pieces of all classes of mail separated for forwarding or return.
1
. . . . . . . . . . . . . . . . . . . . . . . . . . . .
9
Periodicals marked up (for each 2 pieces handled for forwarding or return).
1
. . . . . . . . . . . . . . . . . . . . . . . . . . . .
10
For each Form 3579, Undeliverable Periodical, Standard A & B or Controlled Circulation Matter.
2
. . . . . . . . . .
11
For each 4 pieces marked up (mail marked Deceased, Temporarily Away, Refused, Vacant (Occupant
mail of obvious value) or No Mail Receptacle).
1
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
12
For each change of address, including Form 3546, recorded on Forms 1564-B and 3982.
2
. . . . . . . . . . . . . . . .
13
Insured receipts turned in.
1
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
14
Registered, Certified, COD, Express Mail, Customs and Postage-Due; Keys, Form 3868, signing for,
returning funds or receipts, and for partial completion of Form 3849 (name or address for identification).
Base minimum allowance is 6 minutes.
*
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
15
Withdrawing mail where applicable (from distribution cases, trays, sacks, and/or hampers).
Base minimum allowance is 5 minutes.
*
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
16
Sequencing and collating by-pass mail. (Representative time in minutes will be allowed for
work function.)
17
Strapping out time (when mail must be placed in order of delivery) see 922.51d.
(Representative time in minutes will be allowed for the work function.)
18
Break (local option).
19
Vehicle inspection see 922.51f. Base minimum allowance is 3 minutes.
*
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
20
Personal needs, etc. (Time allowances are printed on the form for each trip, and must not be changed.)
21
Office work not covered by form. (Work functions must be identified and approved as being necessary
and of a continuing nature.) (Use "Comments" section.)
Base minimum allowance is 9 minutes.
*
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
22
Waiting for mail (office) and all other office activities not performed on a continuing basis which are
excluded in computing net office time. (Use "Comments" section.)
23
Counting Mail and filling out Form 1838-C worksheet.
Note: For piece items, grant the next higher allowance in minutes for fractional units.
Use actual times for Lines 14 through 19 and Lines 21 through 23 when those functions are performed.
* Computing Standard Office Time Under Columns (e), (f), and (g) on Form 1838:
If the actual time for each of Lines 14, 15, 19, and 21 is less than the base minimum and the carrier
performs the function the base minimum must be entered for the Line Item in the appropriate
column. If the actual time exceeds the base minimum, an adjustment to that time cannot be shown
which is less than the base minimum.